Terms & Conditions
REHEARSAL STUDIO BOOKING AGREEMENT
TPS Space is for Arts Use ONLY. The use must be of an Artistic
nature or a meeting in the support of an Artistic organization. If
you have questions regarding this policy, or any others contained
in this agreement, please contact firstname.lastname@example.org.
1. DEFINITIONS This agreement covers space managed by Theatre
Puget Sound at The Armory (formerly Center House) located at 305 Harrison
Street, Seattle Washington 98109. Spaces include (but are not
limited to) the Center Theatre, the Black Box, the Conference
Room, Studio B, Studio C, Studio D, Studio E, Studio G, Theatre4 and Studio I. Hereafter, the two
parties in this agreement shall be referred to as “TPS”
(Theatre Puget Sound) and “CLIENT” (any group or
individual booking space from TPS).
2. RESPONSIBILITIES Failure to perform any of the actions listed
could result in (a) monetary fines (b) the release of any remaining
booked space, and (c) the loss of future booking privileges.
At the end of each booked period (period = each day) CLIENT agrees
to the following:
- Remove all props, set pieces, and other outside equipment
(unless previous arrangements have been made with TPS staff.)
- Remove all trash.
- Sweep floors and perform any other cleaning necessary - leave room exactly as it was found.
- Close all windows and turn off any lights.
- Leave the door UNLOCKED (Except Theatre4.)
- Place all tables, chairs, rehearsal cubes, screens,
chalkboards, music stands, or other equipment found in the room
against the walls in an orderly fashion.
- Do NOT remove any chairs, tables, or other equipment from the
room or place any chairs, tables, or other equipment from any other
location into the room (unless previous arrangements have been made
with TPS staff.)
- SIGNS: CLIENT may install temporary signs in the hallways and rooms of The Armory containing information including, without limitation, program information, special announcements and way-finding. Temporary signs shall not be affixed to painted surfaces with tape. CLIENT may not display, post or distribute ANY material (including posters) on any part of the Seattle Center excluding the interior premises that are not visible from the exterior.
3. MARKING FLOORS Tape for marking purposes may only be placed
on the floors with prior permission from TPS. Only spike tape is to
be used on the floors. No masking tape or any other type of tape is
allowed. Failure to adhere to this rule will result in additional
fees assessed and may result in the loss of future booking
privileges. Tape placed on the floors must be removed at the end of
each rehearsal period (unless previous arrangements have been made
with TPS staff.)
4. ARMORY RULES Groups or individuals booking space from
TPS agree to the following list of rules set forth by the Seattle
Center for occupants of The Armory (formerly Center House). Failure to adhere to any
of the policies listed below may result in possible fines or other
disciplinary actions as set forth by Seattle Center Security.
- No bicycles are allowed inside. (For your convenience, bicycle
racks are located in front of the first floor, north side entrance
and at various other locations on the Seattle Center grounds.)
- No animals (with the exception of licensed service animals) are
- No smoking is allowed inside.
- All occupants leaving the premises after 9:30pm agree to exit
The Armory through the first floor, north side exit.
- FIREARMS POLICY (Rev. Jan 2010) All occupants, except for law enforcement and on-duty security personnel, are prohibited from possessing firearms on Seattle Center grounds.
No rehearsals, meetings, auditions, or other group activities
are allowed in any spaces outside of the space rented. This
includes (but is not limited to) hallways, stairwells, or the food
6. BOOKING TIME PERIODS Minimum booking time is one (1) hour.
Booking times may be booked starting and ending on the hour and
7. UNUSED BOOKED TIME TPS does not issue credit or refunds for
any unused booked time.
8. NO SHOW POLICY CLIENT is financially responsible for all
booking fees regardless of whether or not CLIENT made use of booked
9. ADDITIONAL ROOM USAGE FEES TPS reserves the right to assess
additional room usage fees for non-compliance with any of the terms
in this booking agreement.
10. REFUSAL OF SERVICE TPS reserves the right to cancel any
reservation and refuse admittance to any individual or
11. TPS reserves the right to reassign rooms without notice.
12. ACCESS TO BOOKED SPACE There is NO early access allowed and
you must complete all the duties listed in Section 2
(RESPONSIBILITIES) of this agreement and completely vacate the
booked space by the end time stated on the invoice. You must book
any needed set-up and tear down/clean-up time.
13. CANCELLATION POLICY Cancellation of booked space must be
made at least seven (7) days prior to the date of booking. For
cancellations made with LESS than seven (7) days advance notice
CLIENT is financially responsible for all fees. For cancellations
made with seven (7) days notice or more, a credit will be issued on
14. FINANCIAL TERMS Payments are accepted in the form of check,
cash, credit card, money order, or PayPal.
- Payment is due at least SEVEN days PRIOR to the first date
- Bookings totaling $250 or more are required to pay a 20%
deposit to reserve the space. Deposits are Non-Refundable even in
the event the entire booking is cancelled.
- Rehearsal Booking is $10-$12/hour
- Class Booking (events for which participants are charged a fee)
is $15 - $17/hour
- A $25 fee will be added to accounts with a check returned for
non sufficient funds.
- Unscheduled Access Fee (IE Occupation in TPS Space NOT properly
scheduled with TPS): $50 AND revocation of future space use
- Staged Reading Rate in T4: $15/hour – may be
reserved by TPS Staff ONLY.
15. GRIEVANCE POLICY All invoices must be paid by the due date
specified. If there is a portion of the invoice which a client is
disputing, they must: pay the portion of the invoice not in dispute
by the due date specified; include with payment a narrative
explanation of the portion they dispute and why; and agree to an
in-person meeting with TPS staff within two weeks of written
notification of disputed portion and suggest possible meeting
times. The client will be notified by the TPS Office of a meeting
time to discuss the dispute. If a resolution with TPS staff cannot
be reached, the client will agree to mediation with the TPS Board
of Directors Executive Committee. If the client does not agree to a
resolution with the TPS Board of Directors Executive Committee, TPS
will send the disputed amount plus any applicable fees to
16. FIRE SAFETY CLIENT shall ensure all pertinent fire
regulations are followed and shall keep all fire exits accessible
at all times. CLIENT shall not, nor permit others to, bring to or
keep in the premises of the Seattle Center anything therein which
will in any way increase the rate of fire hazard. CLIENT shall not
act in any manner which conflicts with ordinances, orders,
requirements, rules, or regulations of the Fire Department or Board
of Health or any other governmental department, commission, board,
officer, or agency having jurisdiction. All equipment, props,
scenery, or any other items brought onto the Seattle Center grounds
must be fireproofed according to fire safety regulations.
17. INDEMNITY AGREEMENT In consideration of TPS and SEATTLE
CENTER, a department of the City of Seattle permitting the
undersigned and their members, employees, performers or agents to
use the first or fourth floor space of The Armory located at
305 Harrison Street and further identified as Studio4, Theatre4,
Black Box, Conference Room, or the Center Theatre. The
undersigned, for its successor and assigns, or for itself and its
partners or members, hereby agree to indemnify and save, protect
and keep harmless, TPS and the SEATTLE CENTER, a department of the
City of Seattle and said premises from any and all costs, loss,
damage, liability, expenses, attorneys’ fees, penalties and
fines whatsoever which may be claimed against TPS and SEATTLE
CENTER by any person or persons for any injury to person or
property or damage of whatever kind of character suffered or
sustained on said premises and consequent upon or arising from the
use of said Studio4, Theatre4, Black Box, Conference Room, or the
Center Theatre by the undersigned and its members, employees
or agents or consequent upon or arising from any failure of the
undersigned and his/her employees or agents or consequent upon or
arising from any failure of the undersigned and the
undersigned’s employees or agents to conform with all laws,
statues, ordinances and governmental regulations now or hereafter
in force; and if any suits or proceeding should be brought against
TPS and/or SEATTLE CENTER on account of any alleged violation
thereof or failure to comply and conform therewith, or on account
of any damage, omission or neglect in connection with the use of
said Studio4, Theatre4, Black Box, Conference Room, or the Center
House Theatre by the CLIENT and its members, employees, performers,
or agents, the CLIENT will defend the same and will pay whatever
judgment or judgments which may be recovered against TPS and
SEATTLE CENTER on account thereof.