TPS 4/27 Public Forum Minutes

TPS Public Forum Meeting Minutes

April 27, 2017 | 5:00 PM
Seattle Center Armory | Loft 3, 3rd floor

The transcript of Theatre Puget Sound’s April 27th Public Forum is now available.  The purpose of the meeting was to dialogue with members concerning recent events at TPS and provide details regarding the upcoming search for the next Executive Director. Part of this discussion was for the Board to hear feedback on how best to ensure members are meaningfully involved in the ED search process.  The meeting was moderated by Holly Arsenault.  

Moderator: Holly Arsenault; Dir. Of Engagement for University of Washington
Good evening – on behalf of the entire board of Theatre Puget Sound, thank you for joining us for this important discussion. I am Holley Arsenault, your Moderator. I know you want to hear from your Board of Directors, and they’re eager to hear from you as well; so I’m going to begin by asking them to introduce themselves and then they will offer a brief summary of recent events and current status. Immediately following their remarks, you’ll have the opportunity to ask them questions from the floor. People’s trust has been disrupted, that’s a real thing. We’re not ignoring that, but sometimes when organizations are in crisis, boards close off. I have never seen that tactic work.

Board Statement – Liisa Spink
Thank you for your time tonight. The Mission of Theatre Puget Sound is twofold. First, to promote the necessity of theatre to the public, and second, to unify and strengthen Puget Sound’s performing arts community. As Holly said, we’re here to connect – to share the facts about recent events and decisions that affect all of us, and also to listen to your questions and address your concerns. You are the heart and soul of Theatre Puget Sound; as your volunteer Board of Directors, we try to do everything we can to ensure the success of TPS.

Recent staff changes have unfolded in a manner that has created uncertainty and undue stress for all stakeholders in TPS. Tonight, it is our goal to clarify the situation for you – through an explanation of the timeline and decisions, and through honest and transparent dialogue with you. We sincerely regret any perceived gap between our desires and our achievements in serving you, as well as any frustration you have experienced. We are united in our efforts to serve you better going forward.

Right now, Agastya is going to share a brief summary and timeline of staffing changes in the last few months from the board’s perspective; and then we look forward to your questions.

For the rest of the transcript including the board’s timeline and Q&A with TPS Members, please download the PDF transcript.  DOWNLOAD PDF VERSION: 2017_04-27 TPS PublicMtg (1)

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Posted in Theatre Puget Sound |

Join the TPS Executive Search Committee

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Posted in Jobs, Theatre Puget Sound |

TPS Executive Director Job Opening

TPS is hiring an Executive Director

ExecutiveDirectorJobDescription

Are you ready to apply your talent in leadership and performing arts management to the development and growth of an innovative membership based company that seeks to promote, unify and advocate for the Puget Sound performing arts community? Do you want to be challenged at work, learn and grow, be on the cutting edge of equity and community engagement work, be inspired by the phenomenal level of work produced in our area, and make an impact? Theatre Puget Sound is looking for a visionary leader to serve as Executive Director, guiding TPS through the next phase of service to the Puget Sound performing Arts Community.

If you are excited and ready to help guide Theatre Puget Sound into the future, we would love to hear from you. Please send a resume and a (maximum two page) cover letter detailing your vision for TPS’ future to edsearch@tpsonline.org. Alternatively please send the above mentioned documents via post, marked PRIVATE and CONFIDENTIAL, to:

Theatre Puget Sound / Attn: TPS ED Search Committee / Armory / 305 Harrison St / Seattle, WA 98109

Our Expected Timeline

  • We will review applications on a rolling basis until the position is filled
  • We will begin scheduling phone interviews on June 19th
  • We will conduct short phone interviews during late June
  • In person interviews will occur in mid-July. If you are invited for an in-person interview, we will ask for you to present for 20 minutes to our members on your vision for TPS future, meet and discuss with current staff, in addition to an interview with the Search Committee
  • We will make an offer shortly after the full day interviews
  • We would like to have the selected candidate start in August or September

Thank you for your interest in Theatre Puget Sound. For a full Job Description and more information regarding TPS, please see our website at http://tpsonline.org/newsletter/category/theatre-puget-sound/jobs-theatre-puget-sound/

Theatre Puget Sound does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

TPS Information
Theatre Puget Sound (TPS) is a leadership and service organization founded in 1997 to advocate for the region’s growing theatre community’s causes and administer much-needed services. TPS is now the Northwest’s premiere arts advocacy and leadership organization, providing programming and services that benefit both the theatre community and the larger regional arts community.

Compensation and Benefits

  • Suggested salary range of $50,000 to $60,000 based on experience
  • Full-time, exempt position, working 37.5 hours per week. We believe in work-life balance, and are committed to keeping the workload in alignment with the true hours worked
  • TPS has a generous time off plan and a flexible, family-friendly schedule
  • We provide a selection of 2 plans for medical, dental, vision, with TPS covering over 80% of the costs of the insurance package
Posted in Jobs, Theatre Puget Sound |

TPS Latest News

Greetings on GiveBig Day!
Wanted to give you a quick update on things happening here at Theatre Puget Sound!

Still plenty of time to GiveBig to Live Theatre! Please visit – https://www.givebigseattle.org/
Just enter the name of your favorite theater and donate away. Congrats to all the Dollars for Change recipients today including TPS members The Seattle Repertory Theatre and theater simple!

We are so excited to have received a GiveBig donation to support organizational memberships for ten local groups! Congrats to: Azeotrope, Black Box Theatre at Edmonds Community College, DangerSwitch! Productions, Eclectic Theater, Ghostlight Productions, The Libertinis, Macha Monkey Productions, Pony World Theatre, Theatre Battery, and Woodinville Repertory Theatre.

TPS Update

Shane Regan is back and will soon have a new title – Senior Programs Manager! Shane is a rock star and has been working hard through some challenging times. You can also see him on stage in Money and Run ep. 3 at Theater Schmeater!
Evan Tucker has joined us as Business Manager and he is already doing a fantastic job with the finances here at TPS. Evan has a theatrical background but also an MBA and years of non-profit finance experience.

Libby Barnard, Keiko Green and Rebecca Olson have signed on as Program Assistants and you’ll see them in the office and involved in member communication, facilities booking and development.

In the next month we are looking forward to recruiting for the Gregory Awards Committee and getting the Membership Advisory Council up and running! If you’re nearby, swing by the TPS offices and say hello- we’d love to see you.

Don’t forget to GiveBIG!
Peace,
Shawn Belyea
Community Liaison Officer
sbelyea@tpsonline.org

Posted in Theatre Puget Sound |

TPS Ed Search Update and Invitation to Participate

Membership Open Forum

The TPS Executive Director Search Committee would like to invite all TPS Members to participate in the TPS Executive Director search process.

There will be two Open Forums during which members can share information with Search Committee members about key challenges and opportunities our organization faces, top priorities for the next Executive Director, and your thoughts about key personal qualities and professional experience required for success.  Please join one of these sessions to share your input!   The first forum will be held on:

  • Open Forum 1 – May 16th at 5pm PACIFIC Time 

To join this open forum session please go to the TPS Black Box on the first floor of the Armory. 

Thank you for your continued support and participation as we launch this search for the next Executive Director of TPS.

TPS Executive Director Search Committee

Posted in Uncategorized |

Board of Directors Official Statement & How to Get Involved

FOR IMMEDIATE RELEASE

April 27, 2017

THEATRE PUGET SOUND BOARD OF DIRECTORS OFFICIAL STATEMENT

As the Board of Directors for Theatre Puget Sound, it is our mandate – and our desire – to ensure that every member remains a well-informed and respected part of the decision making process that helps our organization thrive.

Recent staff changes have unfolded in a manner that has created uncertainty and undue stress for all TPS stakeholders.  As the Board of Directors, we sincerely regret any perceived gap between our desires and our achievements in serving you, our members, as well as the frustration you have experienced. We are united in our efforts to serve you better as we all move forward together.

Tonight, we met with members in a public forum to provide clarity by sharing facts and inviting honest, transparent discussion. Information distributed at that meeting regarding our current status, as well as opportunities for service on the Executive Director Search Committee and the renewed Membership Advisory Committee, is now available on the TPS website. We welcome your participation in these, and other, initiatives.

Theatre Puget Sound is no more and no less than the entirety of its membership and the community it serves. It is increasingly clear to all of us that our members are engaged and passionate about our mission and purpose. Thank you for your continued support and enthusiasm as we work toward a strong future for our shared theater community.


Notes will be posted next week.  If you’re interested in joining the Membership Advisory Council or Volunteer Board, please email tps@tpsonline.org.

 

 

 

 

 

 

 

Posted in Uncategorized |

A Message From the Board of Directors

Greetings Theatre Puget Sound Members-
We understand that there is a lot of information out there about TPS right now and we want you to know that our number one priority is the membership, services and programs. To that end we wanted to let you know that Shane Regan and Rex Carleton are back at work this week and TPS is operating normally. We understand that staff changes present challenges for membership and we are working diligently to address those challenges. 
 
We have already announced a public meeting this week to have a dialogue with membership about the events of the last few weeks. (information below.) Please join us for the meeting or feel free to contact any member of the board directly with questions or concerns.
 
CONTACT THE BOARD – sbelyea@tpsonline.org
CONTACT TPS – tps@tpsonline.org
 

THURSDAY APRIL 27 – TPS Open Meeting

The TPS Board would like to invite TPS members to an open meeting next Thursday (April 27th) at 5:00pm, to be held at the Seattle Center Armory, in Loft 2 (3rd floor, above the food court)
 
The purpose of this meeting is to dialogue with members concerning recent events at TPS and to provide details regarding the upcoming search for the next Executive Director. Part of this discussion will be for the Board to hear feedback on how best to ensure members are meaningfully involved in the ED search process.
Posted in Theatre Puget Sound |

Spring Newsletter

March 2017

Issue No. 5
March 2017

Editor: Catherine Blake Smith

‘Transition & Commitment’ A Message from Interim Executive Director Zhenya Lavy

For 17 years and 4 days, Karen Lane served at the head of Theatre Puget Sound – first, as rental manager (and first employee) for the fledgling organization; finally, as executive director of a vital service “Institution.” In the three months since her departure, I’ve heard many people say Theatre Puget Sound and Karen Lane are inseparable for them and they cannot think of one without the other. Although the conflation would make Karen uncomfortable, it is understandable. Karen frequently was the first person a new-to-Seattle artist connected with in our theatre community. She has welcomed people, shared resources and ideas, and facilitated first connections for their local network.

This is how I met Karen, in a March 2000 interview for a contract job editing TPS’s first newsletter, in her spare, end-of-the-hall office no bigger than a storage closet. She hired me and rapidly became my first friend in this city, and it has been my privilege to support her and TPS with a steady stream of behind-the-scenes work ever since. In September, Karen succeeded in her years-long stratagem to hire me. We envisioned a long partnership leading TPS into its next twenty years.

But we know what they say about best-laid plans of mice and (wo)men…. In November, Karen’s tenure at TPS ended.

There are no handbooks for life or organizational change. Some endings roll-out over years, others catch us by surprise. Some things are handled well, others – in retrospect – could have been handled better. Ours is no different. Throughout, the staff, Board, and I have done what we believed was best given the circumstances of each moment. This executive transition has mostly been quiet, purposefully played out in private moments and actions not to engender suspicions about secrecy or conspiracy but to respect the very confidential and personal nature of what was happening. At the time a public announcement needed to be made, there simply wasn’t much we could say.

I’d like to change that now…

Read More


New Staff Highlight: Jeanette Sanchez
Facilities Program Assistant

We are thrilled to formally introduce Jeanette Sanchez, who joined the Theatre Puget Sound staff in October. While part-time opening in facility coordination brought her to us, we have transitioned her to a full-time, expanded role that more fully applies her skills and expertise. As Facilities Program Assistant, Jeanette is your primary contact for rehearsal space requests and performance contracting. Already she is reinvigorating and clarifying our daily space management and maintenance procedures, as well as our adopt-a-studio program through which organizations earn studio credit. Her communications initiatives include improved in-studio signage and information, and she will launch a newsletter for facilities clients in 2017.

Among her early projects has been reorganization of the TPS library–watch for news about holdings and availability of this space for meetings or other table sessions–and she has been integral to the final phases of development for our new, web-optimized studio booking and payment system, which will be rolled out in the next month. As the new booking system frees up time in her workload, we will continue evolving Jeanette’s role for improved, strategic office and program integration.

Read More


Find your Inner Monster at Seattle Fringe Festival!

March 23 through April 1, SFF takes over four TPS venues in the Seattle Center plus Eclectic Theater on Capitol Hill. How many of the 34 exciting shows will you packing into your viewing schedule?! Tickets are just $10-$15 dollars! Hurry, your inner monster will thank you!

And if you want to see any of the shows again, you’re in luck because your Best of Fringe votes will help determine who gets featured on TPS Stage @ Bumbershoot Labor Day weekend!


The Impact of Review Sites on Cultural Organizations

Learn from the best! Kent Whipple (Advisory Board Member, Yelp; Marketing & Development Director, Unexpected Productions) will talk about the free tools Yelp offers business owners, managers, and marketers to manage your online reputation, and the most effective ways to use Yelp to build relationships with potential audience members and grow awareness and hopefully revenue for your TPS member organization.

Saturday, April 22
10 am to noon
TPS Studio B
Free to TPS Members
RSVP on Facebook

Forward this info on to someone you think might benefit from attending this workshop! Tickets for non-members are $10 and available at BPT.


Mission Critical Coffee

Want to meet with Interim Executive Director Zhenya Lavy for a Mission Critical Coffee? Let us know! Zhenya says, “I would love to sit down with you and hear your thoughts about what TPS is doing that works for you, what doesn’t, and how we can do better!” 

We’ll schedule a time convenient for you, and we’ll have a fresh pot of coffee waiting. Email tps@tpsonline.org to schedule. We’re also extending invitations, so you may hear from us anyways!

Thanks to the following people for participating in our early conversations:

Arlene Martinez
Ana Maria Campoy
Sara Porkalob
Carter Rodriquez
Tré Calhoun
Gianna Gargiulo


Revamped Headshot Days a smashing success!

You asked for access to more great headshot opportunities and we delivered! This year we negotiated with four great local photographers to offer you discounted images in time for UGAs. With such success, you can bet we’ll be back strong again next year with more amazing industry professionals!

Thank you to all our participating photographers for 2017:

Jennie Tucker
Rachel Alves
Michael B. Maine
Danielle Barnum

Posted in News, Theatre Puget Sound, TPS Admin |

New Staff Highlight

Introducing Jeanette Sanchez

We are thrilled to formally introduce Jeanette Sanchez, who joined the Theatre Puget Sound staff in October. While part-time opening in facility coordination brought her to us, we have transitioned her to a full-time, expanded role that more fully applies her skills and expertise.

 

Jeanette Sanchez at the 2016 Gregory Awards

As Facilities Program Assistant, Jeanette is your primary contact for rehearsal space requests and performance contracting. Already she is reinvigorating and clarifying our daily space management and maintenance procedures, as well as our adopt-a-studio program through which organizations earn studio credit. Her communications initiatives include improved in-studio signage and information, and she will launch a newsletter for facilities clients in 2017.

Among her early projects has been reorganization of the TPS library–watch for news about holdings and availability of this space for meetings or other table sessions–and she has been integral to the final phases of development for our new, web-optimized studio booking and payment system, which will be rolled out in the next month.

As the new booking system frees up time in her workload, we will continue evolving Jeanette’s role for improved, strategic office and program integration.

Continue reading

Posted in Check It Out!, In Focus, Theatre Puget Sound, TPS Admin |

Transition & Commitment

A Message from Interim Executive Director Zhenya Lavy

For 17 years and 4 days, Karen Lane served at the head of Theatre Puget Sound – first, as rental manager (and first employee) for the fledgling organization; finally, as executive director of a vital service “Institution.” In the three months since her departure, I’ve heard many people say Theatre Puget Sound and Karen Lane are inseparable for them and they cannot think of one without the other. Although the conflation would make Karen uncomfortable, it is understandable. Karen frequently was the first person a new-to-Seattle artist connected with in our theatre community. She has welcomed people, shared resources and ideas, and facilitated first connections for their local network.

This is how I met Karen, in a March 2000 interview for a contract job editing TPS’s first newsletter, in her spare, end-of-the-hall office no bigger than a storage closet. She hired me and rapidly became my first friend in this city, and it has been my privilege to support her and TPS with a steady stream of behind-the-scenes work ever since. In September, Karen succeeded in her years-long stratagem to hire me. We envisioned a long partnership leading TPS into its next twenty years.

Karen Lane and Zhenya Lavy at the 2016 Gregory Awards last October.

 

But we know what they say about best-laid plans of mice and (wo)men.… In November, Karen’s tenure at TPS ended.

There are no handbooks for life or organizational change. Some endings roll-out over years, others catch us by surprise. Some things are handled well, others – in retrospect – could have been handled better. Ours is no different. Throughout, the staff, Board, and I have done what we believed was best given the circumstances of each moment. This executive transition has mostly been quiet, purposefully played out in private moments and actions not to engender suspicions about secrecy or conspiracy but to respect the very confidential and personal nature of what was happening. At the time a public announcement needed to be made, there simply wasn’t much we could say.

I’d like to change that now.

Continue reading

Posted in In Focus, Theatre Puget Sound, TPS Admin |