ADOPT-A-STUDIO: Accepting Submissions!

TPS’s Adopt A Studio (AAS) program is now currently accepting submissions!

About Adopt-A-Studio:
Individuals and groups can “adopt” one of our rehearsal studios. Help us keep the studios in good shape for the community, and you’ll receive studio rental credit and advertising opportunities!

We currently have two studios (Studio D and T4) open for Adopt-A-Studio opportunities starting January 2019.

Requirements:
One Deep Cleaning per month (2 hours).
Deep Cleanings are scheduled for 2 hours.  In exchange, you receive 2 hours of free rental time. Hours earned may be used in anystudio in the $10-$12 range. They may not be used for classes, techs, or performances.

*Volunteers can also elect to add One Light Cleaning per month:
o Light Cleanings are scheduled for 1 hour, and you earn 1 hour of free rental time.

For more information, contact Libby Barnard at libby@tpsonline.org

Adopt A Studio Program Details

Posted in Uncategorized |

Request for Proposals: TPS Website Design and Development

Website Design & Development
Request for Proposal


DEADLINE EXTENDED TO 9/21!

Theatre Puget Sound is requesting proposals for design and development services for a new  website.

Send proposals and questions on the RFP to:​ Ariel Bradler, Executive Director,  ariel@tpsonline.org

Budget for new website: ​We anticipate this project to be completed in three phases. The  budget for phase 1, to be completed by the date below, is $30,000.  

Goal for new website launch:​ January 2019 

Project Timeline Details  
RFP release date: August 22, 2018 
Responses Due: by midnight September 21st  
Project Kick-off : between October 8​th​ and November 1st  New Website Launch Target Date: January 2019


About Theatre Puget Sound 
Theatre Puget Sound is a leading performing arts service organization in the Puget Sound.  Founded in 1997, TPS seeks to provide resources and programming to strengthen the diverse  theatre community present in our region and to be a leader in advocacy efforts for topics which  affect our cultural infrastructure. TPS currently serves 1,500 organizations and individual artists  in and around King County.  

Our Audience 
Our current audience consists of organizational members representing theatre and performing  arts organizations and individuals working independently as actors, directors, choreographers,  designers, playwrights and students. This demographic ranges widely from individuals new in  their careers to seasoned arts professionals, and organizations ranging from small fringe  companies to larger organizations with multi-million dollar annual operating budgets. The  website offers networking and promotional opportunities for both through individualized  profiles and discount opportunities and rental space reservations. 

New Website Objectives 
Our website must perform two key functions: to serve as a rental platform, including a calendar  of current bookings or events, and as a networking tool for our individuals and organizations. 

Networking can include activities such as demographic search, promotion notices, audition or  job postings, or community meet-up notices. Members should be able to update their profiles  independently with both images or PDF’s. Key-word search functionality should also be  available for casting or employment purposes or for organizational event search. TPS should  be able to add or subtract search field functionality in order to grow and change with our  shifting community and clientele.  

Rental functions must be immediate and paid for at the time of booking for most rental types.  TPS must maintain the option to approve certain categories of activity or performance types  before booking is confirmed. TPS has invested in development of a new rental site which can  either be integrated into the current development or used as a structural example for the new  site. More information regarding current rental website needs is available upon request. 

TPS seeks to expand upon our services to include members of our community not currently  participating in our services such as teaching artists, arts administrators, and patrons. The  website should be an integral part of that expansion with flexibility to grow and adapt as  needed for an individual membership group. 

Current Website  
Built in 2002, our current website helped individuals and organizations collaborate on a  meaningful level at a time when social media was not yet part of the community framework.  The current website no longer supports upgrades or changes making new membership models  or new product and programming additions impossible to advertise online. The older  technology no longer meets current standards for security and infrastructure making us  susceptible to potential cyber-attacks.  

With our small staff, website interruptions become work-stopping as needs for updates often  occur outside of that person’s job scope and bandwidth. Easy updates and maintenance  schedules on the new website are a must.

Phase 1 New Website Functionality Requirements 
Our new website will need: 

  • An easy-to-use content management system (CMS)
    • The CMS does not necessarily need to be custom built
    • Existing CMS interface options such as WordPress are recommended
    • CMS updates and/or plugins must be easily maintained by staff with ability to update or add pages, email templates, membership levels, etc.
  • Intuitive navigation for all membership types
  • Clean and focused design which conveys the mission, vision, and key stakeholders of the organization
  • Flexible means of recognizing funders, donors, or major contributors on home page and in content pages
  • Optimized with SEO best practices in mind
  • Optimized for ecommerce best practices
  • Social media integration (share buttons, follow buttons, etc.)
  • TPS “upcoming events” page
  • Email sign-up form with permission marketing opt-ins
    • This will act as a “free membership” for individuals to see basic information with the opportunity to purchase a membership in order to fully interact with the website. (see membership needs below for more details)
  • Advanced Search functionality with custom field flexibility
  • Connectivity with Little Green Light, CRM
  • Full access and rights to the customized site code, data, and image
  • Membership Portal
    • Flexible design to meet needs of different organization/individual membership types with varying membership levels within each category (i.e. student vs umbrella vs. patron or small vs large orgs)
    • Member “add-ons” for document and media (photo, video, sound) storage and display
      • This would involve the ability for members to create “micro-transactions” within their profiles and select from a menu of display types not offered in a basic profile which would enhance their profile, depending on their discipline or body of work
    • Privacy settings for public viewing opportunities based on login type.
      • Members should be able to opt in to allow certain personal information to be made viewable in a public setting
    • Bio information
    • Social media/external website links
    • Messaging platform or contact information with privacy settings
    • Annual registration options based on date of purchase rather than calendar year
    • Ecommerce integration for membership dues/donations
  • Donor management
    • Ability to take donations both one time and recurring.
    • Donor pages with easy management for additions and subtractions
    • Ability to highlight key donors
    • Logo and media placement for donor recognition initiatives
  • Discounts Portal including
    • Special offers for different membership sub groups
    • Messaging platform to convey new offers or last-minute deals
    • Advertising system to highlight individual businesses
  • Job listing, call board, or forum page
    • Multi-view to allow for membership to see details and non-members to see basic information for auditions, gigs, job postings, freelance opportunities, volunteer opportunities
    • Ability to filter by posting type (i.e. auditions vs job postings)
    • Ability for members to receive email alerts for specific posting criteria
    • Ability for non-members to “pay to post”
  • Rental portal (more detailed information regarding current and ongoing rental system progress can be provided if requested)
    • Room reservation and payment system with email templates and confirmations as needed.
    • Rate discounts and display
    • Calendar view functionality
    • Opt-in privacy settings for specific event or activity display
    • Room description and image display
    • Opportunities to advertise discounts for room use or special savings for members versus non-members.
    • Rate discount options for TPS members upon login
    • Storage or item rental “add-ons”
    • Donation opt-in
    • Compatibility with membership cart should an individual wish to rent and purchase a membership at the same time.

Phase 2 Functionalities/Wish List 
The following items we intend to add soon after the initial website launch however are not  required in the initial build phase.  

  • Customizable profile display
  • Individual member blogs or latest update section
    • Like Howlround, the individual would be able to post articles which can then be shared by TPS staff for general consumption, given the permission dictated by the individual
  • Connection to our existing blog, UGA, and Gregory Award sites with easy navigation to and from
  • Volunteer management system
  • “News” section to allow members to post articles or community needs
  • Ticket sales platform for internal and external events
  • TPS member calendar listing
    • This would be a go-to place to identify what is happening in the city. Members could search by keyword to find shows running in their neighborhood or by interest type (i.e. comedies, running today, within 5 miles of me)
    • Individuals would be directed to the theatre or community partner for ticket purchase or be able to purchase tickets directly through TPS should the producing entity not have a ticketing service software.

Budget Details 
As listed in the summary, our budget for phase 1 is $30,000 which must include conversation  from the existing SQL database to Little Green Light CRM. TPS is seeking individuals who may  be able to offer in-kind support or flexible billing. While we are unable to exceed this project  budget for any reason in FY18, we encourage proposals that offer solutions or suggestions to  non-required elements added to the website after initial launch. Fundraising for additional  phases and website updates will occur in fiscal years 19 and 20.

Proposal Requirements 
Please include the following in your proposal response: 

  • Overview of your company
  • Overview of successful initiatives with small non-profits or small businesses
  • A short explanation of your desire to work with Theatre Puget Sound
  • Explanation of your proposed platform/CMS
  • Outline of your website design & development strategy
  • Proposed website timeline from kickoff to launch
  • Details about your team
  • Recent design & development examples
  • References
  • Pricing with optional elements line-itemed
  • Terms & conditions

Thank you for your interest in this RFP. We look forward to your response with a proposal for  our new website. 

For a downloadable PDF version of the RFP:
Theatre Puget Sound – Website Phase 1 Request for Proposal

Posted in Uncategorized |

Board Spotlight: Liisa Spink

You’ve met our staff, now it’s time to get to know the board! This week, we have the wonderful Liisa Spink, Affiliate Manager at Dress for Success.

  1. Who are you?
    Liisa Spink.

  2. How long have you been on the board of TPS?
    4 years. 
  3. In honor of our upcoming event TPS Turns 21 at Lagunitas, what is your favorite kind of beer?
    Jemima Nichols Ale from Wales. 
  4. What did you do for your 21st birthday?
    Went out in Westwood (I was going to UCLA) with friends, drank some things, ran home and ran into several lightposts on my way, and then locked everyone out of our shared apartment.
  5. Why should people come to our 21st Birthday Party?
    Because TPS has been an integral part of the interconnected theatre scene for the Puget Sound – providing accessible rehearsal room space, celebrating our community with the Gregory Awards, and providing training and services for its members. I am looking forward to raising a glass to celebrate TPS and its impact on the Puget Sound theatre community.
  6. Anything else you want to say to our membership?
    You are all awesome – thank you for the work that you do – thank you for the art that you create – and thank you for supporting TPS and by doing so supporting the wider theatre community. As a community – together we are stronger.
Posted in Uncategorized |

ASK REX #9

TPS 21st Birthday Edition

Rex Carleton, TPS technical director and “Seattle Theatre Wikipedia” himself answers monthly questions in this regular feature of our Newsletter. 

Program Assistant Keiko Green sits down with the man.


K: In honor of TPS’s 21st Birthday Party coming up, let’s talk birthdays. What is your most memorable birthday?

Long silence.

REX: (thinking) Ahhhhhhh. 

Laughter.

K: Do you celebrate your birthday?

R: Not really. I mean kind of sometimes have a piece of cake or a pie or something to celebrate birthdays at home, you know. And it’s just become this thing where we all get together for about half an hour, sing happy birthday, blow out a candle, and then go on with our work… I’m trying to remember some specific thing that we did for my birthday, but… isn’t that awful?

K: It’s not awful. It just means you spend each day —

R: — I’ve had 70 of them, and I can’t remember a single thing I did on any one!

Laughter.

R: As a family, in my married family adult life, we don’t go out and — I remember one!

K: Okay!

R: What must have been 1998, my 50th, we were in tech for a show in what would become the last show the Group Theatre ever did, I think. I’m quite sure we were in tech for Keepers of the Dream, which was a self-created show with Jackie Moscou and several other local folk (read about that show here!) — it was a powerful exploration of what it’s like to be black in America, among other things. And we were in tech for that show. And when I’m in tech, my hair’s on fire. It’s just a given that Rex is a walking zombie. Because I’m such a stickler for detail that I never let anything go until a show opens. Right?

So we’re in the middle of tech. And all of a sudden, the whole world pulls this surprise birthday on me.

Laughter.

R: And I’m going, “Now, hold on. We’ve got work to do! We can’t have a moment of fun here!”

K: There’s no time!

R: There’s no time! And to make things even more aggravating for the perpetual workaholic, my family shows up! And the Group Theatre family as a whole — has purchased for us as a family — a dinner night out at one of those expensive, fancy, seafood-y kind of places in Ballard. Some place like Anthony’s. And they wouldn’t take no for an answer.

And I was out the door after putting on some nice clothes that my wife had brought, and my wife, my son, and I had a really nice dinner out in the middle of tech! And it was wonderful. It really was!

Of all the things you could give a guy who doesn’t know when to stop, the ability to stop and just breathe for a little bit — on a landmark like a 50th birthday — was cool. It was really fun.

And I was really glad to get back to tech.

Laughter.


HAVE A QUESTION FOR REX?
E-mail Keiko at
keiko@tpsonline.org with the subject heading “ASK REX” to have your question featured in an upcoming newsletter!

Posted in Uncategorized |

Volunteer Call: 2018 Bumbershoot

VOLUNTEER CALL!

Theatre Puget Sound has a fantastic lineup of local theatre at the 2018 Bumbershoot Stage and we need your help wrangling it!  We need volunteers to help with seating, crowd management, and being a great representative of the local theatre scene.  

Please note: Your volunteer pass is good for grounds access on the entire day of your shift.  Does not include access to larger venues such as Key Arena and Memorial Stadium.

DATES: Friday August 31 through Sunday, September 2, 2018

The 2018 Bumbershoot Theatre Puget Sound Stage features a lineup of..

More details on Bumbershoot’s website!

TO APPLY: Fill out the form at the bottom of this page by August 15.  Any questions, please email shane@tpsonline.org.

Priority will be given to Theatre Puget Sound members, those available for full day shifts, and previous volunteers.  Due to the high volume of requests not all will be used.  Thank you!

You will be notified of your participation status by Monday, August 20.

Bumbershoot 2018 Volunteer Form

Availability

TYPES OF SHIFTS:
FRIDAY 1pm - 3:30 pm & SUNDAY 7:00 - 9:30pm: You will help our technical team set up/clean up for the festival! Some heavy lifting may be required. You are free to enjoy the rest of Bumbershoot during the time not scheduled.
DAILY (2 pm - 7:30 pm): Assist setting up/cleaning the lobby, seating people in the Center Theatre, monitoring audience, and answering questions. You are free to enjoy the rest of Bumbershoot during time not scheduled, and breaks/lunches will be allowed during slower times.
AFTERNOON (1:45 pm - 4:45 pm): Assist with seating people in the Center Theatre, monitoring audience, and answering questions. You are free to enjoy the rest of Bumbershoot during time not scheduled.
EVENING (4:30 pm - 7:30 pm): Assist with seating people in the Center Theatre, monitoring audience, and answering questions. You are free to enjoy the rest of Bumbershoot during time not scheduled.
We will try to match you with your preferred shifts.

Other

Sending
Posted in Uncategorized |

ASK REX #8

Rex Carleton, TPS technical director and Seattle Theatre Wikipedia himself answers monthly questions in this regular feature of our Newsletter. 

Program Assistant Keiko Green sits down with the man himself.

(This is a continuation from last month’s conversation)


K: Have you ever had an apprentice?

REX: I tried it a couple of times. There was one period about 5 years ago or so — you know, my wife and I operate a horse farm on the side. That’s what I do when I’m not here.  So you know, I never stop working. Just because I’m not here, don’t think I’m not working.
But we had a large issue with drainage and water on our property that really had to be dealt with. So we got some support from the King County Conservation District to do some radical changes to the horse paddocks and stuff. So I took 3 months off and built fresh drain trenches, and while I was away, there was a young man who came here. And he shadowed me for a couple weeks, prior to me going off. Then kind of went on his own.
By his own admission, it was not always easy because — honestly, the two-week shadowing didn’t teach him much. But he got enough out of it, that he was able to carry on, and I was only a phone call away.

We keep trying to think of ways to share this institutional knowledge which I walk around with all the time, and we’re still working on that. It’s something that needs to be addressed, and we know that it needs to be addressed — because like I said, that bus is coming after me.

(laugh)

K: Why should people invest in the arts?

REX: Why not?
I mean, look — there are as many ways to feed the human spirit as there are humans. And no one of them is more important than the other. but I made a choice, 50 years ago now, to spend my life trying to build the human spirit this way. That was a conscious choice. I had options. And this is the one that when I was a 20 year old man, made sense to me. And I’ve never looked back. The unknown secret to my life, some people know this, one of the other options was — I was seriously considering going into the ministry.
I majored in the history of religion and philosophy in college. Partially because of my upbringing and a number of other things. But the ministry seemed to make a lot of sense. And that was kind of the path I was on, until I stumbled onto theatre for the first time when I was a junior in college. And it didn’t take long before I found myself sitting and making an argument to my parents that I could change the world from the pulpit or I could change the world from a stage. You know, when you’re 20 years old, you tend to make broad statements like that. But in a lot of ways, that was the choice I made. This became my pulpit.
So I’ve invested my life in it. And that’s as tangible and real as an investment as someone who donates $100,000 to cancer research.

Can you compare curing cancer to theatre? I don’t know. Maybe.

Which one has a deeper, more lasting effect on the collective human soul? Well, you can make the argument that the arts have done as much as any individual discipline or idea to uplift people and their perspectives on life. But this little tiny piece of the arts that we call TPS is trying very hard to do that on an ongoing basis. And I think that’s worth supporting.


HAVE A QUESTION FOR REX?
E-mail Keiko at
keiko@tpsonline.org with the subject heading “ASK REX” to have your question featured in an upcoming newsletter!

Posted in Uncategorized |

Headshot Days 2018 Info & Registration

July 15 & July 16!

Theatre Puget Sound is proud to announce some details for Headshot Days 2018, a chance for TPS members to have their headshots taken by industry professionals at a fraction of the cost!

2018-Headshot Days Registration Form

What:
30-minute headshot sessions

When:
Sunday, July 15th from 11am to 7pm in Theatre 4
Monday, July 16th from 11am to 8pm in Studio G

How Much:
$60 for members
$80 for non members

Photographers:
7/15, 5-7pm: Margaret Toomey (portfolio)
7/16, 12-4pm: Laura Dux (portfolio)
7/16, 4-8pm: Margaret Toomey

Registration/Payment

Times are given on a first-come, first-serve basis so reserve your spot now!  Fill out this form: 2018-Headshot Days Registration Form (also available below). Forms can be received via e-mail at tps@tpsonline.org, by mail (addresses below), or in person at our offices! Reservations are not confirmed until payment is received. 

This form must be returned to TPS by Wednesday July 11, 2018, to reserve your spot.

Payment can be made via:

  • Mail (check)
                      PO Box 19643
                      Seattle, WA 98109
  • In-person at the TPS office (check, cash, or credit card)
                      305 Harrison Street Ste. 401A
                      Seattle, WA 98109
  • Phone (credit card)
                      206-770-0370

Any questions/comments? Contact us at tps@tpsonline.org or (206)770-0370.

Thank you to Seattle’s Mayor’s Office of Arts and Culture for support this program! 

2018-Headshot Days Registration Form

Posted in Uncategorized |

Board Spotlight: Tiffany Maltos

You’ve met our staff, now it’s time to get to know the board! First up, we have the wonderful Tiffany Maltos.

  1. What do you do? Tell us a bit about yourself.
    I am the Education Outreach Manager at Seattle Children’s Theatre. When teaching artists go into schools, museums and community organizations to teach theater workshops or residencies, I’m behind the scenes making sure everything is in place for all to be successful. It’s a lot of coordinating! My favorite part of this job is that I am able to create new Outreach programing for communities in need. Thanks to some generous donors, we’ve been able to have theatre programs at the Abused Deaf Women’s Advocacy Services (ADWAS), Child Haven, King Juvenile Detention Center, and Neighborhood House Community Centers to name a few. We are expanding Outreach every day, and I am so excited to be able to support that growth.

  2. How long have you been on the board of TPS?
    I’ve been on the Board of TPS for about 4 months.

  3. What do you love about our theatre community?
    I love that there is so much theatre here, it could make your head pop! I come from San Antonio, TX and, while there is some great theatre there, it doesn’t feel as copious as the opportunities I’ve experienced here. It feels like there is a theatre company on every block! I love that there are so many producing companies here, it warrants several arts spaces for just creating. What a wonderful way to connect with the community.
  1. What are you excited about as a board member?
    I’m excited to see TPS’ development. The whole TPS team has accomplished a lot! From establishing member meetings, to new types of events, affinity spaces, and fund raising goals, everyone works so hard to ensure that TPS is taking meaningful steps to nurturing the Puget Sound theatre community. WAY TO GO TPS TEAM!
Posted in Uncategorized |

Introducing: AFFINITY GROUPS

Starting Wednesday, June 27, TPS will provide space for two separate affinity groups.

People of Color and White Allies working in the arts are invited to gather as affinity groups in the TPS studios.

Anyone working in the arts are welcome. Join us from 5:00-6:30 on the 4th floor of the Armory as we gather in common interest and identify ways we can support one another.

TPS is committed to supporting other affinity groups should space be an issue. If you have ideas for how other affinity groups might be supported, please contact ariel@tpsonline.org for more information.

Posted in Uncategorized |

ASK REX #7

Rex Carleton, TPS technical director and Seattle Theatre Wikipedia himself answers monthly questions in this regular feature of our Newsletter. 

Program Assistant Keiko Green sits down with the man himself.

(This is a continuation from last month’s conversation)


What exactly do you do at TPS?

REX: If I could answer that question…

(laughter)

REX: No joke. Because —

KEIKO: You’re all over the place. You do so much.

REX: I’m not getting any younger and at some point, I’m going to have to walk away from here. And at some point, some other poor schlub is going to have to pick it up. And I’ve never really been good at documenting my life. I work so much from the gut. It’s not that I don’t write. I do. And have reams of documents that I’ve generated from the time I’ve been here, but none of it is particularly well organized or codified to the point where you could call it a manual to how to do my job.

That’s a problem. That proverbial bus. It’s going to be tough for someone. And in a nutshell, what do I do?
I’m responsible for maintaining the facility. Obviously that’s done in conjunction and coordination with Seattle Center. There’s a lot of just coordinating between TPS and Seattle Center. But I also do a LOT of smaller stuff on a daily basis. And that includes all of the — if you define “facility” as everything that’s actually attached to the building — lights or plumbing or whatever… It’s not like I’m very sensitive and careful not to step on the toes of Seattle Center. But they also understand and appreciate that I can cover an awful lot of stuff that really doesn’t require major mobilization on the part of Seattle Center. 

So I do all of that, and then of course there’s all the equipment, which really defines the space in a lot of ways. When I’m talking about equipment, I’m not just talking about the things you can pick up and carry, but all the installed infrastructure of the theater itself and the systems of the theater.

And of course, unfortunately, nobody knows that stuff like I do because I put it all there in the first place, right? So it’s a complex web of stuff, and a lot of it — honestly, as we all know — is aging. And requires constant maintenance and upkeep and replacement. I do all of that. And production support.

The two resident companies, Shakespeare and Book-It, have both been in this space now for a number of years. They know what they’re doing. I don’t have to sit and stand over them with my arms folded saying “tsk, tsk.” But I do monitor what they’re doing, and I make myself available should anything come up, if they have questions, or if they have a new person who needs an orientation to a system or whatever. I do a fair amount of that, and in the two smaller spaces (the Black Box and particularly Theatre4), I do a lot of training for new people coming in.

When I first got here, I made a conscious choice — and it was an organizational choice too — that I sold, essentially, to TPS. That is: I wanted to create, especially in the two smaller spaces, I wanted to create an environment where they didn’t have to pay a staff person to be there whenever they’re actively in the space. 
In fact, I wanted to avoid that at all cost. I wanted to create an environment where people were empowered to do things themselves. So I do a lot of that. I do a lot of teaching and training, then I walk away and let people do what they do without being monitored directly.
But they need it, I’m there. If they ask. And for the most part, it’s been extremely successful. I don’t know the statistics, but I would venture to guess this is one of the very, very few performance venue rental systems that doesn’t require a paid staff member to be present.

And I’m very, very proud of that. And I’m proud of all the people who walked out knowing more than they did when they walk in. Granted, all they know is how to use 25 year-old equipment — and I don’t know what that gets them — but every bit of knowledge is important. And even more importantly, I think it builds the human spirit. To be given the power to make your own choices. Right? So that’s the philosophy behind that. 

(This conversation is quite lengthy, so we will be continuing in a series of several installments.)


HAVE A QUESTION FOR REX?
E-mail Keiko at
keiko@tpsonline.org with the subject heading “ASK REX” to have your question featured in an upcoming newsletter!

Posted in Uncategorized | Comments Off on ASK REX #7