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Author Topic: Hiring a Productions and Program Manager  (Read 1177 times)
Laura Lee

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« on: February 10, 2017, 06:14:28 PM »

Title:           Production and Programs Manager

Status:          .75 FTE – 30 hours per week

Supervisor:              Artistic & Managing Directors

Job Position Summary:     The Production and Programs Manager fills a critical role in the planning, execution, and production of artistic programming at ArtsWest. This includes contracting artists, helping to manage schedules and project deadlines (including special events), maintaining budgets, and keeping creative teams/artists informed and engaged.  The Production and Programs Manager works closely with the creative teams, the Artistic Director, the Technical Director and Managing Director. Responsibilities to include:

Essential Functions:
•   In conjunction with the Artistic Director and Technical Director, help determine creative teams, run crew, and any further technical assistants for each production. 
•   Present and maintain contracts for Designers, Actors, Crew, and Musicians adhering to ArtsWest policies and theatre needs and legal defensibility requirements. Keep the Artistic and Managing Directors appraised of contracts offered and signed. Be the liaison between Stage Management and the Managing Director in the preparation of payroll. 
•   Develop, communicate and maintain production schedules and calendars for the creative teams as well as ArtsWest leadership and staff. Insure that deadlines and milestones are adhered to, and that each project is moving towards completion in an efficient manner.
•   Assist Technical Director and Managing Director by overseeing the tracking of production budgets.
•   In conjunction with the Artistic Director, aid in season planning by tracking down sources, ordering perusal scripts, and completing applications for royalties.
•   In conjunction with the Artistic Director, help schedule and oversee auditions and callbacks as needed.
•   Serve as a key ambassador to all artists working for ArtsWest: provide a welcome, inviting and clean home and ensure clear communication channels for artists and creative teams.
•   With ArtsWest staff, plan and execute audience engagement events including talkbacks, panels, special workshops, pre and post-show events, industry nights, and season opening events. Be the logistics point person for these ancillary programmatic events. 
•   Manage and support production apprentice/intern recruitment and provide mentorship to production interns.

 Required Qualifications
•   Bachelor’s degree or equivalent.
•   Proven ability to organize and execute events.
•   The ability to follow through on transforming ideas and potential into results.
•   Demonstrated ability to independently organize and prioritize workload; manage multiple tasks simultaneously, and meet deadlines.
•   Excellent written and verbal skills.
•   Excellent computer skills.  Experience with Excel. 
•   Ability to work in a team environment, remaining calm with multiple demands, with a sense of humor and energy. 
•   A desire to work at ArtsWest as a contributing and collaborative team player.   

To apply for this position, submit a cover letter and resume to Laura Lee at

Applications will be accepted until the position is filled. 


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